A GUIDE FOR PLANNING SUSTAINABLE CORPORATE EVENTS

Category Events

A Guide for Planning Sustainable Corporate Events

In today’s rapidly changing world, sustainability has become more than just a buzzword; it’s a necessity. This holds true not only in daily business operations but also in the way we plan and execute corporate events. Hosting a sustainable corporate event is not only beneficial for the environment but also enhances your company’s image, showcases your commitment to corporate social responsibility, and can even be cost-effective. Here’s how to plan a sustainable corporate event in a few thoughtful steps.

1. Choosing the Right Venue

The foundation of a sustainable event begins with the venue. Look for locations that have green certifications or those that prioritise sustainable practices. Key aspects to consider include:

  • Energy Efficiency: Venues that utilise renewable energy sources or have energy-saving measures in place.
  • Accessibility: Locations that are easily accessible by public transport to reduce carbon footprints.
  • Waste Management: Venues with comprehensive recycling and composting programmes.

Some venues which offer excellent green credentials to host your conference or event include; The CCD, the RDS and the world-famous Guinness Storehouse.

 

2. Digital Invitations and Registrations

Ditch the paper invitations and opt for digital alternatives. Online invitations and registrations not only save trees but also streamline the process and reduce costs. Many platforms also offer features that allow you to track RSVPs, send reminders, and manage attendee information more efficiently.

3. Sustainable Catering

Food and drink are central to any corporate event, and choosing sustainable options can significantly reduce your environmental impact. Here’s how:

  • Local and Seasonal Produce: Support local farmers and reduce carbon emissions by opting for seasonal ingredients.
  • Plant-Based Options: Offering a variety of plant-based dishes can reduce the event’s carbon footprint.
  • Reduce Food Waste: Plan portions carefully, and coordinate with local charities to donate any leftover food.

4. Eco-Friendly Materials

From decorations to giveaways, use eco-friendly materials wherever possible. This might include:

  • Recycled or Biodegradable Products: Decorations made from recycled paper, biodegradable utensils, and eco-friendly signage.
  • Reusable Items: Invest in durable items that can be reused for future events, such as banners, tablecloths, and name badges.
  • Sustainable Swag: Offer eco-friendly giveaways like reusable water bottles, tote bags made from recycled materials, or plantable seed paper.Sustainable events, recyclable materials

5. Green Transportation

Encourage sustainable transportation options for your attendees:

  • Carpooling and Public Transport: Promote carpooling or provide incentives for using public transport.
  • Shuttle Services: If the venue is not easily accessible, consider arranging shuttle services using electric or hybrid vehicles.
  • Virtual Attendance: For those who cannot travel, offer the option to attend virtually to further reduce the event’s carbon footprint.

6. Sustainable Energy Use

Ensure that your event’s energy use is as sustainable as possible:

  • Energy-Efficient Equipment: Use energy-efficient lighting, sound, and visual equipment.
  • Renewable Energy: If possible, power your event using renewable energy sources.
  • Energy Conservation: Implement measures to conserve energy, such as turning off equipment when not in use and using natural light.

7. Educate and Engage Attendees

Make sustainability a key theme of your event and educate attendees on the importance of sustainable practices:

  • Workshops and Panels: Include sessions on sustainability to inform and inspire attendees.
  • Interactive Displays: Use interactive displays to show the environmental impact of different choices and how small changes can make a big difference.
  • Green Initiatives: Highlight the sustainable initiatives your company is involved in and how attendees can get involved.Sustainable events, living wall backdrop

8. Measure and Report

After the event, measure its sustainability impact and report on the outcomes:

  • Carbon Footprint: Calculate the event’s carbon footprint and identify areas for improvement.
  • Feedback: Gather feedback from attendees on the event’s sustainability efforts.
  • Transparency: Share the results and any lessons learned with stakeholders to showcase your commitment and encourage continuous improvement.

In summary, planning a sustainable corporate event requires careful consideration and a commitment to making environmentally friendly choices. By selecting the right venue, opting for digital solutions, choosing sustainable catering, and promoting green transportation, you can significantly reduce your event’s environmental impact. Engaging and educating attendees further amplifies your efforts, ensuring that sustainability becomes a shared goal. With these steps, your corporate events can be both successful and sustainable, setting a positive example for others to follow.

Reach out to SPARK EVENTS today to help you plan an event for the future; CONTACT US

You may also like…

Ready to start a project? Speak to Spark.